1.General Rules
I - Eligibility For Admission To Various Programmes
In addition to the above eligibility criteria, candidates must also satisfy the conditions regarding the minimum marks, age and physical fitness as prescribed by the Board of Management from time to time.
It is mandatory to have ABC ID and DEB ID to get enrolled for online programme and the details on how to register for ABC ID & DEB ID will be available in the application form.
II - Admission Procedure
Admission to various online education programmes will be done transparently based on merit.
III - Programme Duration, Credits & Medium Of Instruction
A student earns credits by passing courses every semester. A student who has registered for the online education Diploma/Degree programme, has to earn the required number of credits as shown below to be eligible for the award of a Diploma/Degree:
Undergraduate Programme: The minimum duration to complete the UG programme is 3 years, with an additional 2-year extension permitted.
Postgraduate Programme: The PG programme must be completed within the standard duration plus an additional 2 years.
IV - Programme Materials
Online materials will be based on the applicable norms laid down by the competent authority of UGC and provided to the students as and when necessary. These e- learning Materials in Four- Quadrant approach using various collaboration enablers will be made available in SWAYAM / LMS and these digital contents will also be made accessible to all the registered candidates in a streamlined way with proper accessible credentials
Each Course will have Module 1, Module 2 etc and each Module will have Chapter1, Chapter2 etc. At the end of each module, we will have Internal Assessment. Related contents will be released in LMS prior to the commencement of each module.
V - Teaching & Learning Methodology
The teaching and learning methodology will be as per the UGC–OL Regulations. Learners are expected to have a seamless internet connection to access Learning Management System and attend webinar sessions.
VI - Evaluation System For Various Programmes
The courses will be offered in semester pattern. For each course that the student is undergoing during a semester, there is a Continuous Internal Assessment (CIA) mark, for a maximum of 30 marks, based on the student’s performance in the proctored online - assessments, seminar, quiz, assignment, etc. There will be one proctored online examination at the end of the semester for each credited course.
The exam pattern could be descriptive, MCQ-based, follow a combination of MCQ and descriptive formats or even adopt a new pattern altogether and/or Projects.
This will be communicated as per the timelines.
2.Rules and Regulations for online degree examinations
In the interest of fairness and academic integrity, you are required to follow the rules given below during all online examinations. Failure to comply may lead to immediate disqualification, cancellation of results, and/or disciplinary action.
I - General Exam Guidelines
- Exam must be taken from laptop or desktop only.
- Do not attempt the exam using an office laptop, office VPN, or corporate network.
- It is recommended to use the same device used for the mock exam to avoid unexpected issues such as firewall restrictions, VPN interference, etc.
- You must take the exam from a quiet, stationary, indoor location (e.g. study room or home).
- No exams while travelling, in transit, or at public places/events/functions.
- A stable internet connection is your responsibility; arrange backup (such as hotspot) if required.
- Keep your admit card/student ID ready for identity verification before the exam begins.
- In the event of suspicious activity, the student will receive up to three warnings. Thereafter, the University reserves the right to decide whether the student can continue with the exam or not.
II - Camera & Proctoring
- Your webcam and microphone must remain ON at all times during the exam.
- Ensure your face, both ears, both hands, and the surrounding workspace are clearly
visible. - No headsets, earphones, or Bluetooth devices are allowed during the exam.
- The camera should be positioned at eye level; you should be seated upright throughout.
- In case of descriptive answers, you are allowed to use mobile phone only for sending the photo of the answer, but you must keep the mobile visible on the table during your exam.
III - Dress Code
- Wear smart casual or formal clothing appropriate for an official setting.
- Avoid sleeveless clothing, hoodies, caps, hats, or sunglasses (unless worn for medical or
religious reasons) or night-wear. - Your hair and face must remain uncovered and visible.
IV - Exam Environment
- The desk must be clear of all books, papers, notes, mobile phones, smart devices, or
external storage devices unless permitted. - No other person should enter or be present in the room during the exam.
- The background must be plain and free from distractions.
V - Prohibited Conduct
- Do not read out questions or answers aloud; this may be flagged as suspicious behaviour.
- No singing, humming, or speaking during the exam.
- No switching between screens, tabs, or applications once the exam has started.
- No recording, copying, or sharing exam content in any form.
- Do not move around during the exam. Stay seated in your designated exam area for the
entire duration. - Do not eat or drink during the duration of the examination (drinking water is allowed from
a transparent bottle)
VI - Timing
- Log in 30 minutes prior to the start time to complete verification and system checks.
- Late login beyond 30 minutes after the start time will not be allowed.
- The exam will auto-submit when the allotted time ends; plan accordingly.
VII - If Technical Issues Occur
- Contact the helpline immediately and document the issue (e.g. screenshot errors).
- Do not attempt to restart or exit the exam without instruction from the proctor.
VIII - Best Practices
- Perform a system check well before exam day: test webcam, mic, browser, and internet.
- Choose a quiet location with good lighting and uninterrupted power supply.
- Inform family members to avoid interruptions during your exam window.
We count on your co-operation to uphold the values of SASTRA Online and ensure the success of the examination process.
Out of a total of 100 marks allotted for each course 30 marks are allotted for continuous internal assessment and 70 marks for the end-semester examination.
A letter grade, corresponding to the marks secured by the student is awarded for each course for which a student has registered. On obtaining a pass grade, the student accumulates the course credits as earned credits. A student’s performance is measured by the number of credits that the student has earned and the weighted grade point average.
Course-wise grades are awarded to the students by adopting the following scheme, based on the aggregate marks scored by the student in the course (which includes internal assessment marks and end-semester examination marks
A candidate is declared to have passed in a course if he / she secures ‘D’ grade based on continuous internal assessment and the end-semester examination marks put together
A student should necessarily register for the end-semester examinations in all the regular and applicable arrear courses
The average performance of a student in a particular semester is expressed as Semester Grade Point Average (SGPA). It is calculated for each semester as follows:
Let `Ci’ be the credit assigned to the ith course,
Let `Pi’ be the grade point secured in the ith course,
Let `n’ be the number of courses for which the student has registered for the examinations,
Calculation of Cumulative Grade Point Average (CGPA) CGPA is calculated from SGPA of the current and previous semesters. Hence, it is an indicator of the performance of a student over the period of study. CGPA is calculated as follows:
Let ‘(SGPA)i‘ be the SGPA of a student in ith semester,
Let ‘Ni’ be the number of credits taken by the student in ith semester,
Let ‘k’ be the number of semesters that a student has undergone,
IX - Classification of Results
At the end of the programme, the final results will be classified as follows: For the award of First Class with Distinction, the student must have passed all the courses in the first attempt within the prescribed duration:
X - Requirements For Successful Completion & Earning Credits
Students must attend every online classes. However, in order to provide for sickness and such other contingencies, a minimum attendance percentage has been prescribed. It is desirable to have 75% of attendance during the semester/year. Percentage of attendance of a student will be the number of periods attended divided by the total number of periods actually conducted from the date of his / her admission and multiplied by 100
XI - Saving Clause / Authority
The Academic Council reserves the right to alter or amend or repeal or annul any or all of the rules and regulations.
XII - Corporate Collaboration Learners
For learners participating in corporate collaborations, the terms outlined in the agreement with the sponsoring company will be applicable. Students enrolled under a specific regulation are required to adhere to the same academic pattern until the completion of the final semester. In the event of a break in their studies, the re-registration policy will be enforced, which may impact access to study materials and eligibility for the final semester examination.
3.eVBAB Programme
The e-VidyaBharati and e-ArogyaBharati (e-VBAB) Network Project is an initiative implemented by the Government of India. The scholarship program is governed by the regulations set forth in accordance with the Ministry of External Affairs' iLearn portal policy.
4.Refund Policy
In the event of cancellation of the enrolment from the program for whatever reason it may be,the student is subject to the refund policy furnished below,
*based on the last date of Admission or starting of program semester whichever is earlier.
**An administrative processing fee of ₹2000 will be deducted from the total amount, regardless of the course duration or the time of enrollment. This fee is non-refundable and applicable to all participants.
Students who choose to discontinue their course after completing a full semester, but request a refund for the remaining semesters, will have their full fee for the semesters attended deducted. In case they have not accessed the Learning Management System (LMS) for the next semester, a processing fee of Rs.2000/- from their new semester fees will be deducted and the remaining balance, if any will be refunded.
For more information, you can reach out to helpdeskol@dde.sastra.ac.in